Georgetown Charter Bus Prices: How Much Does a Georgetown Bus Rental Cost?

How the Day of the Week Impacts Bus Rental Prices

Just like hotels and event venues, charter bus pricing often fluctuates based on the day of the week. In Georgetown, weekdays (Monday through Thursday) are typically less expensive because there’s lower demand from schools, corporate clients, and event planners. If you’re scheduling a single-day trip—such as a campus tour of Southwestern University, a business meeting in downtown Austin, or a field trip to the Georgetown Square—you’ll likely get a better rate midweek.

Friday through Sunday are considered peak days due to weddings at venues like Garey House, sporting events at GISD stadiums, and regional travel to Austin or Killeen. On weekends, many operators require a minimum number of hours or even a full-day booking, which can increase the total cost even if you only need the bus for a short outing. For multi-day rentals (like out-of-town tournaments or corporate retreats), the daily rate will be averaged across the entire trip, but starting or ending your itinerary on a weekend may still bump up the overall price.

How Your Starting and Ending Locations Affect Bus Rental Pricing

Your bus rental quote will also depend on the exact location of your pickup and drop-off points. If your trip starts or ends in a major city like Austin, where many bus providers are headquartered, you’ll have access to a larger fleet and more competitive pricing. Georgetown benefits from its proximity to Austin, but if your pickup is in a smaller town or rural area—such as Liberty Hill, Granger, or Jarrell—there may be additional charges to cover the cost of sending a bus from the nearest hub.

This extra mileage is known as “deadhead,” and it refers to the distance the bus must travel empty before picking up your group and after dropping you off. For example, if you’re organizing a one-way trip from Georgetown to Houston, your quote will include the cost of the bus returning to its point of origin without passengers. To minimize deadhead fees, try to start and end your trip in locations that are easily accessible from major highways like I-35 and SH-130.

How Vehicle Type and Size Affect Bus Rental Pricing

Not all buses are created equal, and the type of vehicle you choose will have a significant impact on your rental price. Full-size charter buses (seating 47–56 passengers) generally cost more than smaller minibuses (seating 18–28 passengers), but the price per seat actually decreases as the vehicle gets larger. In other words, it’s more economical to fill one large bus than to split a group between two smaller ones.

Specialty vehicles—such as party buses, executive coaches with leather interiors, or double-decker models—come with premium pricing due to their custom amenities and limited availability. When requesting a quote, specify your minimum seating requirement and any must-have features (like Wi-Fi or onboard restrooms) so your reservation specialist can recommend the most cost-effective option that meets your needs.

Tolls and Parking: Additional Costs Not Included in Your Quote

While your bus rental quote covers the majority of expenses, certain items are billed separately—namely tolls and parking fees. If your route includes toll roads—such as SH-130 around Georgetown or segments of Loop 1 (MoPac) in Austin—these charges will be added to your bill at cost. Similarly, any parking fees incurred while the bus waits at your destination are the responsibility of the customer.

In Georgetown, popular destinations like the Downtown Square, San Gabriel Park, and Southwestern University offer free or low-cost parking for motorcoaches, but trips into Austin may involve higher fees. For example, parking a charter bus at the Austin Convention Center runs $30–$50 per day, while event parking near UT sports venues can exceed $75. If your itinerary includes airports, stadiums, or downtown districts, ask your reservation specialist for an estimate of typical parking costs so you can budget accordingly.

How Booking Timing Affects Your Bus Rental Price

When it comes to booking a bus, timing is everything. As a general rule, the earlier you book, the better your rate will be. Most groups book their bus four to six months in advance, which gives them plenty of options and the lowest prices. If you wait until the last minute—especially during busy seasons like spring and fall—you’ll pay a premium. That’s because there are only so many buses to go around, and once they’re gone, they’re gone. Operators raise prices as their fleet fills up, and late bookings may incur additional dispatch or setup fees. To lock in the best rate, start shopping as soon as you know your date—even if your headcount isn’t final. A reservation specialist can place a tentative hold and adjust the contract later if needed.

Call for Fast, Accurate Bus Rental Pricing in Georgetown

Still have questions about bus rental pricing? The experts at Charter Bus Company Georgetown are here to help. We’ve helped schools, companies, and event planners across Williamson County find affordable transportation for trips of all sizes. Our team is available 24/7 to answer questions, compare vehicle options, and provide a custom quote in minutes. We pride ourselves on transparent pricings, and we’ll work to get you a solution that fits your budget. Ready to get started? Call 737-383-1420 anytime to speak with a reservation specialist and get an instant quote on your next bus rental.

Sample Trip Pricing Examples

Below are real examples of bus rental quotes for popular routes and events in the Georgetown area.

Georgetown Isd Athletic Team Shuttle

Athletic directors and coaches frequently request charter buses for away games, tournaments, and playoff travel. For a Georgetown High School or East View High School varsity team heading to a district game in Waco, the trip would cover approximately 110 miles round-trip. Departing on a Friday afternoon, the itinerary includes a pre-game meal stop, transportation to the opponent’s stadium, and a return to campus the same evening. With 40 passengers—including players, coaches, and equipment—a 56-passenger charter bus offers ample seating and luggage space. The total rental cost, billed by mileage, falls between $2,300 and $2,800. This quote includes all travel expenses except for any tolls or parking fees incurred en route or at the venue.

Southwestern University Campus Tour

High school counselors and college access programs often arrange campus visits to introduce students to local universities. A group from Round Rock High School plans a half-day trip to Southwestern University in Georgetown, located 20 miles north via I-35. The itinerary includes a guided campus tour, admissions presentation, and lunch in the student center before returning home. With 30 students and chaperones, a 28-passenger minibus is sufficient. The operator charges $215 per hour for a five-hour charter, resulting in a total cost of $1,075. Parking on campus is free for groups arriving by bus.

Wedding Guest Shuttle to Garey House

Bride and grooms frequently hire buses to transport guests between hotels, ceremony sites, and reception venues. For a Saturday wedding at Garey House in Georgetown, the couple reserves a block of rooms at a downtown hotel and needs a continuous shuttle service for 100 guests. The schedule includes two pre-ceremony pickups, a short transfer to the venue, and three post-reception return trips over an eight-hour period. Two 56-passenger charter buses run simultaneously to accommodate the crowd. At $250 per hour per bus, the total comes to $4,000. Venue parking is complimentary, but the planner budgets an additional $200 for a driver gratuity.

Corporate Employee Shuttle to Austin Tech Campus

To alleviate parking shortages and improve commuter reliance, a Georgetown-based tech company contracts a daily employee shuttle to their Austin campus. The 30-mile route operates during peak hours with one morning and one evening run, Monday through Friday. A 38-passenger minibus handles the average ridership. The operator offers a discounted daily rate of $1,200 for recurring service, billed monthly. Additional costs include tolls on SH-130 and Loop 1, averaging $15 per day. The company pays for bus parking on-site at $100 per month. This fixed-route contract provides predictable pricing and priority scheduling.

Church Retreat Transportation to Highland Lakes Camp

A Georgetown church organizes an annual youth retreat at Highland Lakes Camp, 50 miles west in Spicewood, Texas. The weekend package includes a Friday afternoon departure, two nights of lodging, and a Sunday return. With 60 participants, a full-size charter bus is required. The operator charges $3,000 for the three-day rental, covering 100 miles round-trip plus local shuttles to offsite activities. The camp charges a $50 parking fee for oversized vehicles. Meals and lodging are billed separately, but transportation accounts for a significant portion of the trip budget.

Senior Citizen Day Trip to Kalahari Resorts

The Georgetown Parks & Recreation Department sponsors a day trip for seniors to Kalahari Resorts & Conventions in Round Rock, 25 miles south. The itinerary includes a guided tour of the indoor waterpark, lunch at the resort buffet, and time for gaming in the arcade. A 20-passenger minibus is ideal for the smaller group size and offers easier boarding for individuals with mobility aids. The six-hour outing is quoted at $180 per hour, totaling $1,080. Resort parking is free for all guests, and there are no tolls on the direct route via I-35.

Construction Site Shuttle for I-35 Expansion Project

With major construction underway on I-35 through Williamson County, contractors need reliable transportation for crews moving between staging areas, job sites, and remote parking lots. A construction firm hires a 25-passenger minibus for a fixed-route shuttle operating 12 hours per day, six days a week. The operator offers a special rate of $1,400 per day for long-term contracts, which includes up to 60 miles of travel between designated zones. Additional mileage is billed at $5 per mile. There are no parking fees at secured construction sites, but tolls are reimbursed as incurred. This arrangement keeps workers on schedule and reduces congestion around active work zones.